NOTE: These instructions apply to the desktop version of Microsoft Word on a Windows PC. This is the only method which has been proven to successfully and consistently bring that tag information over to a PDF, as other quick save options either export the document as a PDF with incorrect tags, or omit the tags altogether. When you make your document accessible by adding the correct headings, image alt text, data table headers, and more, this option ensures that information is carried over to an Adobe Acrobat PDF in the form of tags, which share that accessibility information with screen readers and other assistive technologies. The most important step here is ensuring that “Document structure tags for accessibility” is checked. In the “Include non-printing information” section, ensure that “Document structure tags for accessibility” has been checked (checking “Create bookmarks using: Headings” in this section is also helpful if your document is lengthier and has structured headings).

Select the “Options.” button that appears after PDF has been selected as the file type.

In the “Save as type” dropdown menu, choose “PDF” as the type of file that you would like to save it as.

Choose a location to save the document to.

To correctly save a Microsoft Word document as an accessible PDF in Adobe Acrobat: Using some of the quick save buttons in the Acrobat section of the top menu of Microsoft Word have been shown to produce PDFs with incorrect tags or other accessibility features missing. method has been proven to work effectively and consistently when it comes to generating and accessible PDF. IMPORTANT: When saving a Microsoft Word document as an accessible PDF, there are many options for exporting the document to Adobe Acrobat.

Make your PDFs accessible with the 'Make Accessible' Action Wizard tool.

Check out these and other tips to help make your PDFs more accessible to users with disabilities:

Acrobat dc tips and tricks